It is not unusual to experience, that what seems like a simple solution in data collection, over time become so complex that it might turn into a critical issue for the organisation. But is it possible to handle the situation, where things like small spreadsheet solutions slowly develop into systems, and over time become business-critical and get character of daily IT production? It is, but you need to consider recognition, security and agreement on IT policies to make it turn into an advantage for the organisation. 

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